RESUME SAMPLE: ADMIN ASSISTANT
Self-starter with 20+ years of experience reporting to executives.
Works well with supervisors and
field service personnel to provide
administrative support with appointment scheduling, correspondence
and expense report preparation. Highly organized; able to manage a
diversity of high priority projects in
a fast-paced environment.
Maintains a strong computer proficiency, along with specialized
* Vendor Relations
T&E and PPT Preparation
* Correspondence Management
* Special Project Coordination
MEDIA GALORE, Wichita, KS, 2009 -
ADMINISTRATIVE ASSISTANT TO DIRECTOR OF OPERATIONS
ADMINISTRATIVE OFFICE MANAGEMENT
Manage details of multi-party conference calls, in-house and
off-site meetings and luncheons,
travel arrangements, calendars,
itineraries, agendas and preparation of expense reports.
Organize the planning of trade shows, conventions and seminars;
handle booking of location.
Prepare required registration forms and process payment of
Follow-up with Accounts Payable Department to
ensure invoices are paid on time.
Collaborate with printers on the design and printing of logo
changes, letterhead, envelopes,
business cards, literature,
presentation folders and product line inserts at agreed-upon
Developed and update an Operations Manual in charge of
organizing information and materials.
Execute word processing projects, including large-scale
mailings, correspondence, and manuals.
Handle inventory and requisitioning of supplies; research to
secure savings on all items.
MEETING & TRAVEL COORDINATION
Exercise independent judgment, decision-making abilities and
high level of confidentiality.
Collaborate with various levels of management to gather
information pertaining to key issues.
Act as liaison between management and field sales personnel to
ensure proper communication.
Coordinate the interviewing process between management and ‘new
Assist out-of-town candidates with travel, hotel and car service
Communicate well with external contacts to
properly handle direction of business relations.
Distribute company literature and follow- up with meeting
arrangements as needed.
Bartlett, KS, 2003 - 2009
ASSISTANT TO VP OF PROMOTIONS
a busy promotions office, from providing administrative support to VP
day-to-day business affairs - from meetings and travel to promoting food and
health & beauty products and supervising a large staff.
the day-to-day logistics of all ad promos for most major supermarket
across 35 U.S. states such as CTS, K-Smart, Kings & Mullens.
point person for advertising agencies and store managers to obtain ad
coordinate placements are respective locations across the U.S.
up on activities to identify and resolve recurring problems with pricing
adjustments, quality printing, and in-store formats.
and verified invoices for 1,500+ independent stores; manage accounts
receivables, billings, invoicing and collections activities.
a staff of four associates to ensure the accurate promotion of 25,000
week using a proprietary database and effective verification system.
training manuals and marketing kits for all promotional teams.
Corporate and field staff on best practices and procedures in line with
schedules, customer preferences, and brand knowledge.
evaluated what was working and what was not; took the initiative
processes and presented recommendations for major, critical changes.
Emily College, Wichita, KS
Associates in Secretarial
MS Word, Excel, PowerPoint; WordPerfect; Peachtree Accounting;