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ADMINISTRATIVE ASSISTANT
Seasoned executive
secretary with 20+ years reporting directly to top-level
management.
Work well with General Managers and field service personnel
providing administrative assistance in areas of appointment
scheduling, correspondence and expense reports. Highly
organized; able to manage a diversity of high priority
projects in a fast-paced environment.
PROFESSIONAL
EXPERIENCE
Administrative
Competencies
- Manage details of
multi-party conference calls, in-house and off-site
meetings and luncheons, travel arrangements, calendars,
itineraries, agendas and preparation of expense reports.
- Organize the planning
of trade shows, conventions and seminars; handle booking
of location.
- Prepare required
registration forms and process payment of related fees.
- Follow-up with
Accounts Payable Department to ensure invoices are paid
on time.
- Collaborate with
printers on the design and printing of logo changes,
letterhead, envelopes, business cards, literature,
presentation folders and product line inserts at
agreed-upon rates.
- Developed and update
an Operations Manual in charge of organizing information
and materials.
- Execute word
processing projects, including large-scale mailings,
correspondence, and manuals.
- Handle inventory and
requisitioning of supplies; research to secure savings
on all items.
Communication / Customer
Relations
- Exercise independent
judgment, decision-making abilities and high level of
confidentiality.
- Collaborate with
various levels of management to gather information
pertaining to key issues.
- Act as liaison between
management and field sales personnel to ensure proper
communication.
- Coordinate the
interviewing process between management and ‘new hire’
candidates.
- Assist out-of-town
candidates with travel, hotel and car service
arrangements.
- Communicate well with
external contacts to properly handle direction of
business relations .
- Distribute company
literature and follow- up with meeting arrangements as
needed.
WORK HISTORY
Company,
Town, XX Date - Present
Administrative Assistant
Company, Town, XX
Date - Date
Administrative Assistant
Company, Town, XX
Date - Date
Administrative Assistant
Company, Town, XX
Date - Date
Administrative Assistant
EDUCATION
College, Town, XX
Degree Name, Major, Date
COMPUTER SKILLS
MS Word,
Excel, PowerPoint; WordPerfect; Peachtree Accounting;
QuickBooks
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