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RESUME SAMPLE: ADMIN ASSISTANT

ADMINISTRATIVE ASSISTANT

Self-starter with 20+ years of experience reporting to executives. Works well with supervisors and
field service personnel to provide administrative support with appointment scheduling, correspondence
and expense report preparation. Highly organized; able to manage a diversity of high priority projects in
a fast-paced environment. Maintains a strong computer proficiency, along with specialized skill sets:

* Meeting Coordination
* Office Administration
*
Calendar Management
*
Vendor Relations
*
T&E and PPT Preparation
*
Correspondence Management
*
Special Project Coordination

PROFESSIONAL EXPERIENCE

MEDIA GALORE, Wichita, KS, 2009 - Present

ADMINISTRATIVE ASSISTANT TO DIRECTOR OF OPERATIONS

ADMINISTRATIVE OFFICE MANAGEMENT

        Manage details of multi-party conference calls, in-house and off-site meetings and luncheons,
travel arrangements, calendars, itineraries, agendas and preparation of expense reports.

        Organize the planning of trade shows, conventions and seminars; handle booking of location.

        Prepare required registration forms and process payment of related fees.
Follow-up with Accounts Payable Department to ensure invoices are paid on time.

        Collaborate with printers on the design and printing of logo changes, letterhead, envelopes,
business cards, literature, presentation folders and product line inserts at agreed-upon rates.

        Developed and update an Operations Manual in charge of organizing information and materials.

        Execute word processing projects, including large-scale mailings, correspondence, and manuals.

        Handle inventory and requisitioning of supplies; research to secure savings on all items.

MEETING & TRAVEL COORDINATION

        Exercise independent judgment, decision-making abilities and high level of confidentiality.

        Collaborate with various levels of management to gather information pertaining to key issues.

        Act as liaison between management and field sales personnel to ensure proper communication.

        Coordinate the interviewing process between management and ‘new hire’ candidates.

        Assist out-of-town candidates with travel, hotel and car service arrangements.
Communicate well with external contacts to properly handle direction of business relations.

        Distribute company literature and follow- up with meeting arrangements as needed.

 

SUPERMARKET PROMOTIONS, Bartlett, KS, 2003 - 2009

ADMINISTRATIVE ASSISTANT TO VP OF PROMOTIONS

      Managed a busy promotions office, from providing administrative support to VP

      on day-to-day business affairs - from meetings and travel to promoting food and

      health & beauty products and supervising a large staff.

       Directed the day-to-day logistics of all ad promos for most major supermarket

      chains across 35 U.S. states such as CTS, K-Smart, Kings & Mullens.

       Served point person for advertising agencies and store managers to obtain ad

      specs and coordinate placements are respective locations across the U.S.

       Followed up on activities to identify and resolve recurring problems with pricing

      adjustments, quality printing, and in-store formats.

       Tracked and verified invoices for 1,500+ independent stores; manage accounts

      receivables, billings, invoicing and collections activities.

       Supervised a staff of four associates to ensure the accurate promotion of 25,000
items each week using a proprietary database and effective verification system.

       Created training manuals and marketing kits for all promotional teams. 

       Trained Corporate and field staff on best practices and procedures in line with

       policy, schedules, customer preferences, and brand knowledge.  

      Consistently evaluated what was working and what was not; took the initiative

      to improve processes and presented recommendations for major, critical changes.

EDUCATION

Emily College, Wichita, KS
Associates in Secretarial Science, 2009

COMPUTER SKILLS

MS Word, Excel, PowerPoint; WordPerfect; Peachtree Accounting; QuickBooks

Administrative Assistant

Admin Assistant

Administrative Support

Clerical Assistant

Executive Secretary

Paralegal - Real Estate
Executive Assistant

Medical Billing / Medical Biller

Medical Assistant

Office Assistant

Paralegal Assistant

 

 

 



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