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OBJECTIVE
An executive secretary position, offering extensive experience in areas of office administration, customer relations and project planning.
PROFESSIONAL EXPERIENCE
Company One, Town, US
date to date
Executive Secretary
- Report directly to both the Chief Financial Officer and the Chief Executive Officer.
Collaborate with various levels of management to gather information pertaining to key issues.
- Communicate with external contacts to properly handle direction of business relations and distribution of company literature. Follow through with meeting arrangements as needed.
- Coordinate the interviewing process between management and ‘new hire’ candidates; Assist out-of-town candidates with travel, hotel and car service arrangements.
- Organize details of off-site functions involving participants’ availability, securing of location, menu choices, travel arrangements and material preparation, i.e. correspondence, charts and slide presentations.
- Process expense reports and invoices reflecting proper adherence to center budget codes.
- Assist with customer-service, product availability and quality control related issues.
Assess assignments to determine the prioritization of work flow; Screen calls and mail.
- Devise and maintain extensive filing system and corresponding cross-referenced list.
Company One, Town, US
date to date
Administrative Assistant
- Provided full administrative support to the Controller of Finance, managers and direct reports.
- Organized details of meetings, agendas, travel arrangements, itineraries, expense
reports
- Maintained attendance records of 15 departmental personnel.
- Handled the inventory and requisitioning of supplies adhering to a limited budget.
- Assisted with word processing projects requiring extensive output of spreadsheets and presentations.
EDUCATION
University of
Any State
Bachelor of Arts in Business
Administration
COMPUTER SKILLS
MS
Word, Excel, PowerPoint and Access; WordPerfect and Visio
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